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Green Valley Village Farmers & Artisans Market Application

THE 2019–2020 VENDOR APPLICATION PERIOD IS NOW CLOSED FOR GREEN VALLEY VILLAGE. 

The Heirloom Farmers Markets (HFM) application process for Green Valley Village opens every year in June and is required for both new and returning vendors. This process allows HFM management to review our current vendor lineup to ensure that we are continuing to bring the highest quality local products to the markets. We will always accept late applications, however, those applications submitted after the deadline will be put on a waiting list. Priority for space is granted first to farmers and ranchers. However, spaces for food and artisan vendors do open up during the year.

HFM’s policy is to give preference to farmers/producers and vendors whose practices support our objectives and mission:

  • For farmers/producers, we prefer that all products be grown in Arizona, and we give preference to those who farm organically and with sustainable practices.
  • For foods vendors, we prefer those who use organic and regionally grown products and who have at least two years of experience in the restaurant/prepared food business. All prepared food is subject to a blind tasting to ensure product quality and appeal.
  • For artisan vendors, we prefer locally handmade and produced arts and crafts made by the seller. Although the emphasis will be on these criteria, it will not be to the exclusion of unique products that represent the Southwest, as well as products that meet the demands of customers.

WE DO NOT ACCEPT APPLICATIONS FOR THE FOLLOWING ITEMS:

  • National Distributed Products Like Energy Drinks and Overly Processed Foods
  • Wine, Spirits, and Beer
  • Multi-Level Marketing Products

Thank you for taking the time to give us information about your business and we wish you all the best in your endeavors. Please note, while we would love to chat with all prospective vendors individually, the high volume of applications we receive in addition to our regular workload does not always allow for this.

New this year ~ We’ve gone digital!

To streamline the 300+ Green Valley applications we receive annually, this year we have moved our application process online. Once you submit your application online it will be saved for years to come so you can easily update and reapply with the click of a button. For those who do not have access to a computer, please visit the Market Info Booth to apply on our iPad. To apply to all other Heirloom markets please submit a traditional application by email, mail, or in person. All applications will go digital in September 2019.

VENDOR QUALIFICATIONS

Heirloom Farmers Markets at the Green Valley Village gives preference to locally grown and produced food, and local artists and hand-crafted artisan goods made by the seller.

Food vendors must have an operating license and Food Handlers License from the Pima County Health Department, a commercial kitchen, the correct business licensing permit, a tax ID number, and liability insurance.

General Acceptance

HFM is committed to creating a diverse marketplace with the highest quality, locally made products available. Although HFM is not bound to apply a particular set of criteria in every instance, HFM does reserve unconditional discretion to accept or refuse anyone as a vendor and considers all factors when evaluating vendor applications.

AGRICULTURE

Priority is given to those regional (Southern Arizona) farmers and producers who bring product to the markets that is 100% grown and harvested on farmland they own or lease. Farmers are given priority over processed and prepared foods, then preference will be given to local producers. Farmers who use environmentally responsible growing, breeding, raising, and harvesting methods will also have priority. Annual farm visits are required to uphold the HFM mission, verify practices, and to allow for continued promotion on behalf of farmers and producers.

PRODUCT QUALITY AND PRESENTATION

  • Consistently high product quality: fresh, flavorful, and ripe
  • Clean and attractive displays
  • Courteous, strong customer service, and knowledgeable staff
  • Foster a connection between the producer and the consumer

CONDUCT AND COMPLIANCE

  • History of compliance with Market rules and federal, state, and local regulations
  • Positive vendor conduct toward customers, fellow vendors, Market staff, and volunteers
  • Timely submission of application, licenses, and other Market correspondence

PRODUCT BALANCING

  • Products that are unique to the marketplace
  • Products not already represented in the market
  • Duplicate products may be denied entry
  • Product not readily available through national distribution channels

FOOD SAFETY

  • Adheres to the highest standards in safe food production and handling

SPACE AVAILABILITY

  • Admission to HFM is subject to space availability

PROCESSED FOODS

  • Value-Added Farm Foods, Non-Farm Processed Foods, and On-Premise Prepared Foods

In addition to the factors and criteria for general vendor acceptance, processed food and on-premise prepared food must be submitted for product jury. This includes growers with value-added products. Products are evaluated on the following factors:

INGREDIENT SOURCING (IN ORDER OF PRIORITY)

  • Product complements HFM’s mission – i.e. demonstrates our direct producer-to-consumer values and reflects seasonal availability of products.
  • Market products balance and space availability.
  • Labeling/Packaging
  • Legal requirements (weight, ingredients, etc.)
  • Low environmental impact

MARKET NEEDS

  • Product complements HFM’s mission – i.e. demonstrates our direct producer-to-consumer values and reflects seasonal availability of products.
  • Market products balance and space availability.
  • Labeling/Packaging
  • Legal requirements (weight, ingredients, etc.)
  • Low environmental impact

PRIORITIES FOR VENDOR SELECTION

  • Locally grown and produced food
  • Ready-to-eat prepared foods
  • Local artists and handcrafted artisan goods made by the seller
  • Year-round vendors
  • Unique but not oversaturated product representation
  • Professional vendor conduct
  • Although the emphasis will be on the above criteria, it will not be to the exclusion of unique products that represent the Southwest, as well as products that meet the demands of customers.

Weekly Pricing & Market Spaces

Vendors must provide their own displays, tables, and shade. Canopies and umbrellas are acceptable. Upon acceptance, all vendors are assigned spaces according to space availability. Electrical spaces are limited and have a $2 fee. All space assignments are at the discretion of the Market Manager. Please note, we do not guarantee space assignments from past years.

Weekly space fee:
OCTOBER 2019 – DECEMBER 2019 | Market Hours: 9 am – 1 pm
  • $25 per 10×10 space in higher traffic areas
  • $12 per space in higher traffic areas
  • $20 per 10×10 space in lower traffic areas
  • $10 per 10×10 space in lower traffic areas
JANUARY 2020 – APRIL 2020 | Market Hours: 9 am – 1 pm
  • $30 per 10×10 space in higher traffic areas
  • $15 per 5×10 space in higher traffic areas
  • $25 per 10×10 space in lighter traffic areas
  • $12 per 10×10 space in lower traffic areas
MAY 2020 – SEPTEMBER 2020 | Market Hours: 8am – 12pm
  • $20 per 10×10 space in higher traffic areas
  • $10 per space in higher traffic areas
  • $15 per 10×10 space in lighter traffic areas
  • $7 per 10×10 space in lower traffic areas

If you meet the above requirements and have all the proper documentation, please apply online by clicking on the ‘Vendor Application’ tab below.

>> VENDOR APPLICATION <<

If you meet the above requirements as a Vendor and have all the proper documentation, please apply here:

APPLY HERE

 

PENDING APPLICATION REVIEW, POTENTIAL VENDOR IS NOTIFIED OF STATUS

Acceptance at one venue does not guarantee acceptance at another. If we receive your application after the deadline we will review your information and send you an email letting you know if your business is a potential fit for our markets. Typically, please allow a 1 to 2-week application processing time. If we have any questions regarding your products, you may be asked to bring a sample to the market. Submitting an inquiry does not guarantee a formal invitation.

If you are not accepted to a market, don’t worry. All market applications are kept on file and reviewed when an opening becomes available and all criteria are met. Priority for space will be given first to farmers and ranchers. However, spaces for other food and artisan vendors will open up during the year.

Business Sponsorship Opportunities

If you don’t fall under the guidelines as a food or artisan vendor, and would still like to participate in our market. We may still have an opportunity for you, visit our Sponsorship Page to learn more.

SPONSORSHIP INFO