Become a Vendor
THE 2017 HEIRLOOMFM VENDOR APPLICATION PROCESS IS NOW CLOSED.
The Heirloom Farmers Markets application process opens up every year starting in September, this process allows returning and new vendors an opportunity to reapply to join the markets.
Vendors who may have missed the deadline (November 2016), may still be considered for an opening at the specific markets, but only if the following criteria are met:
- Market Application is accurately and completely filled out.
- If selected market has space available.
- If product is in compliance and up-to-date with all permitting and licensing.
- If product is unique and meets market needs.
- If product is locally made.
Please Note: Market applications are kept on file and reviewed when an opening for a desired market does become available and all criteria are met. Market management will contact potential vendors from the application on file.
HFM’s policy is to give preference to producers and vendors whose practices support our objectives and our mission. For producers, we prefer that all products be grown in Arizona, and we give preference to those who farm organically.
For vendors, we prefer those who use organic, regionally grown products and who have at least two years’ experience in the restaurant/prepared food business. All prepared food is subject to a blind tasting to assure product quality and appeal. We do not accept unsolicited samples.
WE DO NOT ACCEPT APPLICATIONS FOR THE FOLLOWING ITEMS:
- Decorative Crafts
- Apparel and Jewelry
- Books and Other Printed Material
- Souvenirs, Gift Items, and Greeting Cards
- Home and Garden Knickknacks
- National Distributed Products Like Energy Drinks and Overly Processed Foods
- Wine, Spirits, and Beer
While we would love to chat with all prospective vendors individually, the high volume of interest forms we receive and our regular workload does not always allow for this.
Thank you for taking the time to give us information about your business and we wish you the best in all your endeavors.
Review Vendor Qualifications
Heirloom Farmers Markets are devoted exclusively to vendors who sell farm produce, processed farm goods, cottage baked goods, fresh made condiments, salads, free-range and grass-fed beef, lamb, and poultry. Products such as lotions, soaps, candles, and sachets must be produced and processed by the vendor and must be classified as an agricultural commodity. Only consumable crafts are allowed in our various farmers’ markets.
To ensure a dynamic balance within the market, space for craft commodities is limited. We can only accept vendors who are properly licensed to make/sell what they produce. If you are interested in food manufacturing or food preparation and sales, you must have an operating license from the Pima County Health Department or your local health department, a commercial kitchen, the correct business licensing permits for Tucson and Oro Valley, a tax ID number, and liability insurance.
HFM is committed to creating a diverse marketplace with the highest quality, locally produced products available. Although HFM will not be bound to apply a particular set of selection criteria in every instance and must reserve unconditional discretion to accept or refuse anyone as a HFM vendor, the Market considers many factors when evaluating vendor applications.
Priority is given to those regional farmers and producers who bring product to market that is 100% grown and harvested on farmland that they own and/or operate.
Preference will be given to the most local producer when a space becomes available at the market, without compromising quality.
Farmers have priority over processed and on-premise prepared foods.
Farmers who use environmentally responsible growing, breeding, raising, and harvesting methods will also have priority.
Product Quality and Presentation
- Consistently high product quality: fresh, flavorful, and ripe
- Clean and attractive displays
- Courteous, strong customer service, and knowledgeable staff
- Foster a connection between the producer and the consumer
Conduct and Compliance
- History of compliance with Market rules and federal, state, and local regulations
- Positive vendor conduct toward customers, fellow vendors, Market staff, and volunteers
- Timely submission of application, licenses, and other Market correspondence
- Products that are unique or unusual
- Products not already represented in the market
- Duplicate products may be denied entry
- Product not readily available through national distribution channels
- Adheres to the highest standards in safe food production and handling
- Admission to HFM is subject to space availability
Value-Added Farm Foods, Non-Farm Processed Foods, and On-Premise Prepared Foods
In addition to the factors and criteria for general vendor acceptance, processed food and on-premise prepared food must be submitted for product jury. This includes growers with value-added products. Products are evaluated on the following factors:
Ingredient Sourcing (in order of priority)
- Products available locally are expected to be sourced locally and directly from their producers
- Grown by processor
- Sourced from HFM market vendors
- Priority will be given to products processed by the vendor over products by a second party or co-packer.
- Artisan Quality
- Unique and handmade of the highest quality
- Product complements HFM’s mission – i.e. demonstrates our direct producer-to-consumer values and reflects seasonal availability of products.
- Market products balance and space availability.
- Legal requirements (weight, ingredients, etc.)
- Low environmental impact
Understand Market Rules and Regulations
You must provide your own displays, tables and shade. Canopies and umbrellas are acceptable. Upon acceptance, all vendors are assigned spaces according to their individual requirements and space availability. Some electricity is available. All space assignments are at the discretion of the Market Manager.
WEEKLY 10 X 10 SPACE FEE
- Heirloom Farmers Market at Trail Dust Town – Friday $20
- Heirloom Farmers Market at Oro Valley – Saturday $30
- Heirloom Farmers Market at Rillito Park – Sunday
- $40 for Shaded Pavilion Space
- $30 for Non-Shaded Pavilion Space
- $40 for Food Truck Space
- $2 for each Electrical Outlet Used
If you meet the above requirements and have all the proper documentation, please submit your information using the online form directly below on this page. (Click on Submit Vendor Application Below)
Submit Vendor Application
Please submit completed Vendor Applications to:
OR, our office (225 W. Flores St., 85705), fax it to (520) 918-9812, or leave it with one of our information booth staff at the Friday, Saturday or Sunday markets.
Pending Application Review, Potential Vendor is Notified of Status
Acceptance at one venue does not guarantee acceptance at another. If we should receive your application after the November 8th 2017 Application deadline we will review your information in January 2017 and send you an email letting you know if your business is a potential fit for our markets. Typically, please allow a 1 to 2 week application processing time. If we should have any questions regarding your products, you may be asked to bring a sample to the market. If you wish, you may include a photo with your inquiry. Submitting an inquiry does not guarantee a formal invitation.
If you are not accepted to a market, don’t worry. All applications are kept on file and this is the first place we look when an opening does occur.
Business Sponsorship Opportunities
Visit our Sponsorship Page for more info.