2019 Heirloom Farmers Markets Application

Vendors who have missed the 2019 HFM Vendor Application deadline of November 11, 2018 may still be considered for an opening at a specific market only if the following criteria is met:

  1. Market application is accurately and completely filled out
  2. Selected market has space available
  3. Product is in compliance and up-to-date with all permitting and licensing
  4. Product is unique and meets market needs
  5. Product is locally made or produced

Please note: Market applications are kept on file and reviewed when an opening becomes available and all criteria are met. Market management will contact interested vendors from the application on file. For this reason, please ensure your contact information on the application is legible.

HFM’s policy is to give preference to farmers/producers and vendors whose practices support our objectives and mission. For farmers/producers, we prefer that all products be grown in Arizona, and we give preference to those who farm organically and with sustainable practices.

For foods vendors, we prefer those who use organic and regionally grown products and who have at least two years of experience in the restaurant/prepared food business. All prepared food is subject to a blind tasting to ensure product quality and appeal. 

For artisan vendors, we prefer locally handmade and produced arts and crafts made by the seller. Although the emphasis will be on these criteria, it will not be to the exclusion of unique products that represent the Southwest, as well as products that meet the demands of customers.

WE DO NOT ACCEPT APPLICATIONS FOR THE FOLLOWING ITEMS:

  • Nationally distributed products like energy drinks and overly processed foods
  • Wine, spirits, and beer
  • Multi-level and network marketing companies/products

While we would love to chat with all prospective vendors individually, the high volume of applications we receive in addition to our regular workload does not always allow for this.

Thank you for taking the time to apply. We wish you the best in all your endeavors.

Vendor Qualifications

Heirloom Farmers Markets is devoted exclusively to vendors who sell locally grown produce, processed farm goods, cottage baked goods, fresh made condiments, salads, and free-range and grass-fed beef, lamb, and poultry. Products such as lotions, soaps, candles, and sachets must be produced and processed by the vendor and must be classified as an agricultural commodity. The only artisan goods permitted at our Trail Dust Town, Oro Valley and Rillito Park Farmers Markets are kitchen craft and consumables such as lotion and soaps.

To ensure a dynamic balance within the market, space for craft products is limited. We only accept vendors who are properly licensed to make/sell what they produce. If you are interested in food manufacturing or food preparation and sales, you must have an operating license from the Pima County Health Department or your local health department, a commercial kitchen, the correct business licensing permits for Tucson and Oro Valley, a tax ID number, and liability insurance.

General Acceptance

HFM is committed to creating a diverse marketplace with the highest quality, locally made products available. Although HFM is not bound to apply a particular set of criteria in every instance, HFM does reserve unconditional discretion to accept or refuse anyone as a vendor and considers all factors when evaluating vendor applications.

Agriculture

Priority is given to those regional (Southern Arizona) farmers and producers who bring product to the markets that is 100% grown and harvested on farmland they own or lease. Farmers are given priority over processed and prepared foods, then preference will be given to local producers. Farmers who use environmentally responsible growing, breeding, raising, and harvesting methods will also have priority. Annual farm visits are required to uphold the HFM mission, verify practices, and to allow for continued promotion on behalf of farmers and producers.

Product Quality and Presentation

  • Consistently high product quality: fresh, flavorful, and ripe
  • Clean and attractive displays
  • Courteous, strong customer service, and knowledgeable staff
  • Foster a connection between the producer and the consumer

Conduct and Compliance

  • History of compliance with Market rules and federal, state, and local regulations
  • Positive vendor conduct toward customers, fellow vendors, Market staff, and volunteers
  • Timely submission of application, licenses, and other Market correspondence

Product Balancing

  • Products that are unique to the marketplace
  • Products not already represented in the market
  • Duplicate products may be denied entry
  • Product not readily available through national distribution channels

Food Safety

  • Adheres to the highest standards in safe food production and handling

Space Availability

  • Admission to HFM is subject to space availability

Processed Foods

  • Value-Added Farm Foods, Non-Farm Processed Foods, and On-Premise Prepared Foods

In addition to the factors and criteria for general vendor acceptance, processed food and on-premise prepared food must be submitted for product jury. This includes growers with value-added products. Products are evaluated on the following factors:

Ingredient Sourcing (in order of priority)

  • Product complements HFM’s mission – i.e. demonstrates our direct producer-to-consumer values and reflects seasonal availability of products.
  • Market products balance and space availability.
  • Labeling/Packaging
  • Legal requirements (weight, ingredients, etc.)
  • Low environmental impact

Market Needs

  • Product complements HFM’s mission – i.e. demonstrates our direct producer-to-consumer values and reflects seasonal availability of products.
  • Market products balance and space availability.
  • Labeling/Packaging
  • Legal requirements (weight, ingredients, etc.)
  • Low environmental impact

Weekly Pricing, Market Rules, and Regulations

GUIDELINES

You must provide your own displays, tables and shade. Canopies and umbrellas are acceptable. Upon acceptance, all vendors are assigned spaces according to their individual requirements and space availability. Some electricity is available. All space assignments are at the discretion of the Market Manager.

WEEKLY SPACE FEES

Market

FALL SEASON
Sep – Dec | 9am – 1pm
WINTER SEASON
Jan – Apr | 9am – 1pm
SUMMER SEASON
May – Jun | 8am – 12pm

FRIDAY Trail Dust Town

$10 – 10×10 Space $15 – 10×10 Space $10 – 10×10 Space

SATURDAY Oro Valley

$25 – 10×10 Space $30 – 10×10 Space $20 – 10×10 Space

SATURDAY Rincon Valley

Food Spaces

$25 – 10×10 Non-Shaded
$30 – 10×10 Shaded
$25 – 10×10 Non-Shaded
$30 – 10×10 Shaded
$25 – 10×10 Non-Shaded
$30– 10×10 Shaded

SATURDAY Rincon Valley

Artisan Spaces

$20 – 10×10 Non-Shaded
$25 – 10×10 Shaded
$35 – Barn Stall
$25 – Barn Aisle
$20 – 10×10 Non-Shaded
$25 – 10×10 Shaded
$35 – Barn Stall
$25 – Barn Aisle
$20 – 10×10 Non-Shaded
$25 – 10×10 Shaded
$35 – Barn Stall
$25 – Barn Aisle

SUNDAY Rillito Park

$30 – 10×10 Non-Shaded
$40 – 10×10 Shaded
$2 For Electrical
$35 – 10×10 Non-Shaded
$45 – 10×10 Shaded
$2 For Electrical
$25 – 10×10 Non-Shaded
$35 – 10x10Shaded
$2 For Electrical

 

If you meet the above requirements and have all the proper documentation, please download the application in the ‘Vendor Application’ tab below.

Vendor Application

Deadline to Apply: Sunday, November 11, 2018

DOWNLOAD THE FOOD VENDOR APPLICATION

DOWNLOAD THE ARTISAN VENDOR APPLICATION FoR RINCON VALLEY

If applying for Trail Dust Town, click here to download the Work Comp Waiver Form

Please submit completed Vendor Applications to:

[email protected]

OR, our office (PO Box 65803, Tucson, AZ 85728) or leave it with one of our information booth staff at the Wednesday, Friday, Saturday or Sunday markets.

Pending Application Review, Potential Vendor is Notified of Status

Acceptance at one venue does not guarantee acceptance at another. If we receive your application after the deadline we will review your information and send you an email letting you know if your business is a potential fit for our markets. Typically, please allow a 1 to 2 week application processing time. If we have any questions regarding your products, you may be asked to bring a sample to the market. If you wish, you may include a photo with your inquiry. Submitting an inquiry does not guarantee a formal invitation.

If you are not accepted to a market, don’t worry. All applications are kept on file and this is the first place we look when an opening does occur.

Business Sponsorship Opportunities

Visit our Sponsorship Page for more info.

Sponsorship Page